With vacation season upon us, setting an Out of Office message for your email helps keep things running smoothly in your absence. Here's how to set this feature up in Outlook.
Step-by-step guide
Open the Outlook app and click on “File” in the top navigation bar.
Select “Automatic Replies (Out of Office)”
This brings up a pop up window. In this window, click “Send Automatic Replies.”
Select “Only send during this time range” and choose the dates that you'll be out of the office.
Below the date range, there are two tabs: "Inside my Organization" and "Outside my Organization." This allows you send a different out of office message to colleagues inside CCI and as well as people outside CCI.
In each tab, type up your out of office message. If using the same message for both inside and outside the organization, you can copy and paste the text to the second tab.
Note: if you are accessing Outlook via the web, Out of Office messages are in a different place. Click on the gear icon in the upper right hand corner.
Click on “Automatic Replies.”
Here, the text box for writing the message to people inside the organization is above the text box for writing the message to people outside the organization.
Whether you set this up in the Outlook app, or via the web version of Outlook, it is not necessary to disable your Out of Office message once you're back in the office. Outlook disables it automatically once the selected date range is over.
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