How to create an Outlook group of conference rooms

Owned by Shubha Bala (Unlicensed)
Last updated: May 07, 2021 by Michael Wolfe
2 min read

If you create an Outlook group with all the 520 conference rooms, you can easily view all the conference room availability in the Scheduling Assistant.  For how to use Scheduling Assistant click here.

Step-by-Step

  1. Click the contacts icon on the bottom of your Outlook bar



2.  Click New Contact Group



3.  Give it a memorable name (nobody will see it other than you)



4.  Select Add Members, and select Address Book from the dropdown.

5. Search and double click every single conference room in your office (e.g. CCI Siegel Room, CCI Phone Booth) until you see them all as Members



6. Click OK.



That's it!  Now, when you are scheduling a new meeting, in the scheduling view simply write the name of the group you created as one of your attendees, and you can see all the conference rooms at a glance.



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